FERPA Compliance Statement – ChuukLink Interpretations and Translations

Effective Date: August 17, 2025

At ChuukLink Interpretations and Translations, we recognize the importance of protecting student education records and ensuring compliance with the Family Educational Rights and Privacy Act (FERPA), 20 U.S.C. §1232g, and its implementing regulations (34 CFR Part 99).

 

1. Our Role Under FERPA

When providing interpreting and translation services to educational institutions, ChuukLink Interpretations and Translations may be considered a “school official” with a legitimate educational interest. In this role, we act under the direct control of the institution and use education records only for authorized purposes.

 

2. Confidentiality & Safeguards

  • We maintain strict confidentiality of student education records.

  • We implement administrative, physical, and technical safeguards to protect against unauthorized access, disclosure, alteration, or destruction.

  • Access to education records is limited to authorized personnel with a legitimate need.

 

3. Use & Disclosure of Education Records

We will:

  • Use education records only for purposes specified by the contracting educational institution.

  • Not disclose education records to third parties, except as permitted by FERPA or expressly authorized in writing by the educational institution.

  • Ensure subcontractors, if any, are bound by equivalent FERPA obligations.

 

4. Data Retention & Disposal

  • Records are retained only as long as necessary to fulfill the educational institution’s request or as required by law.

  • Upon completion of services, education records are securely deleted, destroyed, or returned in accordance with the institution’s instructions.

 

5. Breach Notification

In the event of any unauthorized access, disclosure, or breach involving education records, we will:

  • Immediately notify the educational institution.

  • Cooperate fully with investigations.

  • Take corrective actions to prevent recurrence.

 

6. Contact Information

Questions regarding FERPA compliance may be directed to:

ChuukLink Interpretations and Translations

Email: info@chuuklink.com

Phone: 616-990-5309

Website: chuuklink.com